Thursday, 10 March 2016

F11: Features in Tally.ERP 9

Different features of a company can be selected or modified by using the  F11: Features button. This button is available in all the screens of Tally.ERP 9.
F11: Features is specific to the current company only.
Note: Certain features like multi-currency and multi-locations, once set to Yes, cannot be modified if the feature has been used. However, other features like Bill-wise detailsReversing Journals and Optional vouchers, and so on, can be modified even if they are used.
To open F11: Features
  • Go to Gateway of Tally > F11: Features
Note: In Tally.ERP 9 Auditor EditionAudit Features menu will be available.
The menu consists of:

read more "F11: Features in Tally.ERP 9"

Indian Rupee Symbol Conversion in Tally ERP9

You can now use the new Indian Rupee symbol introduced by the Government of India in Tally.ERP 9. The new rupee symbol can be used base currency symbol or as foreign currency symbol (under multi currency scenario), for your existing as well as for new companies.

Conversion of Rupee Symbol for an Existing Company

Rupee Symbol as Base Currency Symbol
In the Company Creation screen, the Rupee symbol () is set as Base Currency Symbol   the select company screen after loading will prompt you with a message to convert the Base Currency Symbol (E.g. Rs.) to the New Currency Symbol (), as shown:
Note: The font used for Rupee symbol () in Tally.ERP 9 Help is Rupee Foradian.
  • Click Yes or press Y to convert.
  • The currency conversion successful message appears as shown:
  • Press Enter to continue.
 The Company Alteration screen is updated with the new Base Currency Symbol as shown:
Note: Tally.ERP 9 checks for the country selected in the Statutory compliance for field under Mailing & Contact Details in the Company Creation/Alterationscreen. In case India is selected, Tally.ERP 9 prompts you to convert base currency symbol to new currency symbol (), irrespective of any currency symbol being used in base currency and name in the formal name of currency.
In case you do not want to convert your Base Currency to New Currency symbol while loading the existing company in Tally.ERP 9 Release 3.0 for the first time, click No or press N to the conversion prompt message.
  • The currency conversion decline message will appear as shown:
  • Press Enter to continue.
Note: To convert to New Indian Currency symbol later, go to Company Alteration or Currency Alteration screen (Gateway of Tally > Accounts Info > Currencies > Alter) and press Ctrl + 4 to type the new currency symbol at the Base Currency Symbol field and save the settings.
In case Rupee Symbol (Rs.) is used as Foreign Currency (under Multi Currency)
When you load your existing company using Tally.ERP 9 Series A Release 3.0 for the first time, having one of the foreign currency symbols as Rs., or/and formal name containing Indian Rupees/INR/IND Rupees, etc., the select company screen while loading will prompt you with a message to convert the Foreign Currency (E.g. Rs.) to the New currency ()symbol, as shown:
  • Click Yes or press Y to convert.
  • The currency conversion successful message appears as shown:
In case you do not want to convert your Foreign Currency (created for India) to New Currency Symbol () while loading the existing company in Tally.ERP 9 Release 3.0 for the first time, click No or press N to the conversion prompt message.
  • The currency conversion decline message appears as shown:
Note: To convert to New Indian Currency symbol later, go to Currency Alteration (Gateway of Tally > Accounts Info > Currencies > Alter) screen and press Ctrl + 4 to type the new currency symbol at the Symbol field and save the settings.

New Rupee Symbol for Newly Created Companies

When a new company is created in Tally.ERP 9 Release 3.0, the Base Currency Symbol will automatically display the New Indian Currency Symbol (), as India is by default set inStatutory compliance for field under Mailing & Contact Details in the Company Creation screen.
Note: In case you do not want to use the New Indian Currency Symbol while creating the company, you may type the required symbol under Base Currency Symbolfield.

To convert to New Indian Currency symbol later, go to Company Alteration or Currency Alteration screen (Gateway of Tally > Accounts Info > Currencies > Alter) and press Ctrl+4 to type the new currency symbol at the Base Currency Symbol field and save the settings.

What do I do if New Rupee Symbol () does not appear in Tally.ERP 9?

Tally.ERP 9 Release 3.0 in 98/ME Operating Systems: Tally.ERP 9 Release 3.0 will display a box symbol () if your computer has Windows 98 or ME Edition as operating system. You will not be able to use the New Indian Rupee symbol as the above mentioned operating systems do not support UNICODE.
read more "Indian Rupee Symbol Conversion in Tally ERP9"

Creating and Altering Group Company

Creating Group Company

Group Company can be created only for those companies that have been loaded in Tally.ERP 9.
  1. Click F1: Select Cmp to select the required companies to be loaded
  2. Tally.ERP 9 displays the loaded companies in Gateway of Tally screen
  1. Click F3: Cmp Info to view the Company Info. menu, and click Create Group Company
Note:
• Create Group Company option is available only when two or more companies are loaded
• A constituent company can be a member of more than one group
• A group company can also be a constituent of another group company

  1. The Group Company Creation screen is displayed as shown below:
  1. Select the member companies from the List of Companies menu to create the Group Company
Note: If Tally.Server 9 is used to maintain data, follow the steps given for Creating a Company on Tally.Server 9.
  1. To close a member company click F1: Shut Cmp
Note:
1. Entering a transaction is possible only in the member companies, and not group company
2. The group company will give the summary level (report) consolidation and not transaction level (voucher) consolidation
3. The member companies of a group company should have the same Base Currency Symbol and Formal Name.

Altering Group Company

You can add, remove, or edit details of the member companies by altering the group company.
To alter a group company,
  1. Go to Gateway of Tally > Click F3: Cmp Info > Click Alter
  2. Select the Group Company, the Group Company Alteration screen is displayed as shown below:  
Any modifications done to the group company will be reflected on reloading the company.

read more "Creating and Altering Group Company"

Maintaining Group Company in Tally.ERP 9

The accounts of individual companies that belong to the same management can be consolidated to present a single financial report of the group of companies. The management can view  the performance of the group as a whole when required.
To create/alter a group company, click the below links:
read more "Maintaining Group Company in Tally.ERP 9"

Loading a Company in Tally ERP9

Loading company data in Tally.ERP 9 is done
  1. Automatically or
  2. Manually
When creating a company, Tally.ERP 9 creates a sub-directory under its \DATA directory. The data saved here is allotted a number in serial order starting with 0001. These are system generated codes for the company.

Loading companies manually

  1. Open the Tally.ini file which is located in the Tally folder.
  2. Set Default Companies to No, or insert two semi-colons before Load = 00001 (this number may vary)
  3. Open the Tally.ERP 9 application
  4. Click Select Company
  5. Select the company to load from the List of Companies .
  6. Press Enter to select the company.

Loading companies automatically

  1. Open the Tally.ini file which is located in the Tally folder.
  2. Set Default Companies to Yes
  3. Specify the company to be loaded automatically, for example, Load = 00001.
  4. The company is loaded automatically when you open the application.
You can also configure settings in the F12:General Configurations to load companies automatically. For more details refer Data Configuration.

Loading multiple companies

  1. Go to Gateway of Tally > F1: Select Company
  2. Select the company to be loaded
Note: Companies with the same name cannot be loaded at the same time. Close the selected company to load another with the same name.

Using Tally.Server 9

If your business uses Tally.Server 9 to maintain data,
  1. Click S: Server Data Loc.
Note: If the administrator has enabled Security Access, users need to provide the authorised Tally.NET credentials in order to access the Server List.
  1. The List of Tally.Server Data Locations is displayed. Select the required location.
  2. The companies available on the selected Tally.Server is displayed.
  3. Select the company to be loaded.
In case two or more companies are loaded , click the company which you want to work on. The selected company will be highlighted, and will appear on top of the list.
read more "Loading a Company in Tally ERP9"

Creating and Maintaining a Company in Tally ERP9

Creating a company in Tally.ERP9 is a one time activity. However, information about the company created is modifiable at any given point of time.
To create a company in Tally.ERP 9
  1. Go to Gateway of Tally > Create Company
  2. Press Backspace to modify the data path in the Directory field, by default.
  3. Enter details pertaining to your company.
The Company Creation screen consists of the following:

If your business uses Tally.Server 9 to maintain data

  • Click S: Server Data Loc.
Note: If the administrator has enabled security access, users need to provide authorised Tally.NET user ID and password to access the server list.
  • Select the required location from the List of Tally.Server Data Locations.
  • Press Enter to continue with company creation.

Altering a Company

To alter details of an existing company
  1. Go to Gateway of Tally.
  2. Select ALT+F3: Cmp Info. from the right button bar.
  3. Select Alter, and press Enter.
  4. Select the company from the List of Companies.
  5. Press Enter to view the Company Alteration screen.
  6. Make necessary changes in the required fields.
  7. Press Enter to save.
If security control is set to yes, then
  1. Enter the name of the administrator.
  2. Enter the new password.
  3. Re-enter the password in the Repeat field, to confirm.
  4. Enter the old password.
  5. Press Enter to save.

Deleting a Company

To delete a company
  1.  Load the company to be deleted.
  2. Go to Gateway of Tally > click F3: Cmp Info.
  3. Select Alter, and press Enter.
  4. Select the company to be deleted.
  5. In the Company Alteration screen, Press Alt + D to delete.
A confirmation message appears as shown below:
  1. Press Enter to delete the company.
Note: Deletion of a company is irreversible. The company is permanently deleted from the system.

Shutting a Company

  1. Go to Gateway of Tally > click F1: Shut Company.
  2. Select company  from the List of Primary Companies.
  3. Press Enter to shut the company.
read more "Creating and Maintaining a Company in Tally ERP9"

Gateway of Tally erp9

The first step to get started in Tally.ERP 9 is to create a company. After installation, the application opens to the screen shown below:
This screen is the Gateway of Tally. The various components of Gateway of Tally are described in the table below:
Component
Functionality
Horizontal Button Bar
Option to print, e-mail, import and upload data is available here.
This bar also has options to help you to access the help manual, control centre and support centre.
Vertical Button Bar
All the button options are displayed here. The buttons vary from screen to screen.
Main Area (Ctrl+M)
Main area is divided into two parts:
Left-hand side: Information on the date and list of companies loaded are displayed here.
Right-hand side: The Gateway of Tally menu is displayed here.
Info. Panel
The info. panel is divided into five sections:
Product: Displays the Tally logo. You can click the logo to visit the website.
Versions & Updates: Displays details about the current and latest releases and the TDL information. Press Ctrl+Alt+T to display the version and updates information.
License & Subscription: Displays information related to the product license such as Site ID, Account ID, Serial Number and so on. Press Ctrl+Alt+L to display the license and subscription information.
Configuration: Displays statutory details, configuration details such as proxy configuration, data configuration and so on. Press Ctrl+Alt+F to display the configuration information.
Calculator: Mathematical calculation can be done here. Press Ctrl+N to activate the calculator panel.
Task Bar
System date and time are displayed here.

Button Bar

 Top button bar options:
Buttons
Shortcut Key
Functionality
Print
Alt + P
Navigate to Print menu
Export
Alt + E
These buttons are disabled in the Gateway of Tally screen.
E-Mail
Alt + M
Upload
Alt + O
Language
Alt + G
To change the language
Keyboard
Alt + K
To change the keyboard language
Control Centre
Ctrl + K
Login to Control Centre
Support Centre
Ctrl + H
To post queries, if any, relating to the product.

Right side button bar options:
Buttons
Shortcut Key
Functionality
Select Cmp
F1
To select a company
Shut Cmp
Alt + F1
To shut or close the company
Date
F2
To change the current date
Period
Alt + F2
To change the period
Company
F3
To select a different company which is already loaded. (If a company is loaded, this button is disabled)
Company Info
Alt + F3
To access the Company Info. menu
Connect
F4
To connect companies to Tally.NET Server
Disconnect
Alt + F4
To disconnect companies from Tally.NET Server
Features
F11
To access the Company Features menu for a company
Configure
F12
To access configuration settings

Hot Keys

Hot keys are capitalized, and appear in red colour on selection. These keys can be used for easy navigation from one screen to another.
read more "Gateway of Tally erp9"